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Asset Lifecycle Management
 
 
Manage Assets
 
Schedule & Oversee Maintenance
 
Customized System

All assets can be stored and organized with Pycube's Asset Lifecycle Management product. QR codes are attached to assets and scanned for identification and viewing proper information. Maintance and disposal of all the assets can be tracked aand sheduled. Assets can be assigned to organizations, facilities, owners and vendors. With ALM track finance, reports, add users, and more.

Challenges
  • Inefficient Manual Processes
  • Lack of visibility to inventory levels
  • Increased risk to Patient Safety
  • Increased theft and pilferage
  • Lack of visibility into Asset Maintenance
  • Time spent and wasted by staff searching for equipment
  • Inefficient use of critical real estate space
  • Issues complying with and possible unintended violations of Accreditation, Audit, Compliance and Regulatory requirements
Benefits
  • Improved efficiency – reduce labor intensive and error prone process to improve efficiencies
  • Better Cost Control – reduce costs by managing inventory quantity and location, par levels and status of the equipment process
  • Higher Equipment Utilization – improve patient outcomes by providing immediate access to equipment
  • Higher Return on Net Assets – increase utilization rate by eliminating zero use items to improve the return on net assets
  • Lower Operation costs – reduce staff time searching, delivering and maintaining equipment and hoarding to lower operational costs
  • Lower Capital Expenditure and Outflows – maintain accurate inventory levels and availability to improve capital expenditure and outflows
  • Real-time Visibility – Leverage tools to track assets in real time to get a accurate picture of all assets and their status
Features
  • Asset Management – Manage the entire lifecycle of the asset from cradle to grave
  • Service Request Management – Create Service Request, automate task assignments using work flows to manage all activities associated with an asset
  • Maintenance Management – Manage both corrective and preventive maintenance tasks for an asset
  • Inventory Management – Manage stock levels aligned with demand to maximize availability of essential inventory items and timely reordering to eliminate delays in care delivery or patient wait times
  • Business Process Management – Simplify all processes using Business Process work flows and Rules to drive quality outcomes
  • Learning & Training – Ensure all staff are trained and always up to date on all equipment assets they are assigned to for compliance and audit
 
Emergency Preparedness Planning
 

Emergency Preparedness was built to benefit NYU Langone Medical Centre in safely preparing them for the worst of disasters. This way they can work peacefully knowing their patients, staff, and items are at their optimal level of security and comfort.

Challenges
  • Infrequent occurrence of certain events – Occurrence of events few for certain small scale and very rare for large scale
  • Measurement of Emergency Preparedness requires additional effort – Requires proxy events to regularly observe
  • Hospitals control the Simulated Events – Parameters for Proxy event determined and controlled by the measured entity, the hospital
  • Link between performance in a proxy events and actual events not fully established – Inability to establish link between proxy measures and actual outcomes due to infrequent occurrence of certain actual events
  • Response System Complexity - Outside entities have limited impact on care, so outside entities (e.g. public health system) integral to response find it difficult to isolate emergency response activities from their regular activities
  • Limited Evidence base for Best Practices – Limited available knowledge on best “preparation” practices to deal with the events to improve outcomes and the limited ability to establish Best Practices
  • Variations in Scale and Types of Disasters – Events range from small scale to large scale, with different types of events requiring a different response
  • Potential variation in need for preparedness – Most hospitals will care for commons diseases, however, major differences in scale and type of disasters that are likely to occur require different levels of preparedness
  • Exact nature of potential events uncertain – Each event being unique on its own, it is hard to predict the intensity and impact of each event
  • Impact of resource dedication to emergency preparedness – Resources dedicated to emergency preparedness or emergency preparedness measurement draw resources away from day to day clinical care that may not be feasible unless dedicated resources are assigned to the emergency preparedness teams waiting in anticipation of the occurrence of a disaster
Benefits
  • Developed to comply with DEPARTMENT OF HEALTH AND HUMAN SERVICES, Centers for Medicare & Medicaid Services, 42 CFR Parts 403, 416, 418, 441, 460, 482, 483, 484, 485, 486, 491, and 494 [CMS–3178–F] RIN 0938–AO91, Medicare and Medicaid Programs; Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers, Rules and Regulations published in the Federal Register – Vol. 81, No. 180, on Friday, September 16, 2016
  • Features handling all four provisions of an emergency preparedness program mandated by the Rule, and their associated requirements including,
    • Risk Assessment and Planning – Developing an emergency plan based on a risk assessment. Performing risk assessment using an “all-hazards” approach, focusing on capacities and capabilities. Updating emergency plan at least annually
    • Policies and Procedures – Developing and implementing policies and procedures based on the emergency plan and risk assessment that address a range of issues including subsistence needs, evacuation plans, procedures for sheltering in place, tracking patients and staff during an emergency. Reviewing and updating policies and procedures at least annually
    • Communication Plan – Developing a communication plan that complies with both Federal and State laws. Coordinating patient care within the facility, across health care providers, and with state and local public health departments and emergency management systems. Reviewing and updating plan annually
    • Training and Testing – Developing and maintaining training and testing programs, including initial training in policies and procedures. Demonstrating knowledge of emergency procedures and providing training at least annually. Conducting drills and exercises to test the emergency plan
Features
  • Asset Management – Manage risks for each asset for every risk category and risk type
  • Risk Management – Risk Identification, Risk Assessment, and Risk Score – Monitor risks by category and type and risk scores at the asset, wing, department, floor, building, facility and organization levels
  • Disaster Management – Manage all possible disaster types applicable to a facility, conduct Simulations and Drills for each disaster type
  • Scheduling – Schedule Simulation and Drills
  • Policies – Maintain a list of all Policies applicable at the Organization, Facility, Department, Floor, or Wing level
  • Procedures– Maintain a list of all Procedures applicable at the Organization, Facility, Department, Floor, or Wing level
  • Emergency Plans – Maintain Emergency Plans for the Organization, Facility, Department, Floor, or Wing level
  • Communication Plan– Maintain Communication Plan for the Organization, Facility, Department, Floor, or Wing level
  • Vendor Management – Manage Vendors that provide equipment during emergencies
  • Resource Management – Manage Emergency Preparedness Teams, Facility Staff and Volunteers
  • Training – Provide Online Web based training to all resources.
 
Enterprise Content Management
 

Every industry and organization is document-intensive, generating large volumes of documentation, data, content and information, and most times these are generated in disconnected silos. Organizations struggle at times to eliminate these disconnected silos of information to consolidate and deliver a holistic service of value to its customers. This is especially significant in healthcare facilities. Pycube for the healthcare industry provides

Challenges
  • Paper-based documentation – paper continues to maintains a stronghold over administrative operations, including everything from handwritten notes on paper forms and signed consent forms to referrals, faxes, invoices, purchase orders, audio files, email messages, and more
  • Unstructured data – efficiency and mobility is limited due to unstructured data that is developed during any organizational process lifecycle
  • Unstructured content – unstructured content exists within departmental silos preventing key stakeholders from gaining a holistic view of the high-level priorities and performance of the organization, further, unstructured content also poses a threat to efficiency and productivity in many back-office departments
  • Technology – As computers replace paper-based documentation in most organizations, technology often becomes a barrier between the organization and its customers
  • Operational Data – Much of the operational data that is needed to providing quality service, ensuring regulatory compliance, and accelerating payment cycles is difficult to access and standardize across an organization
Benefits
  • Comprehensive and consolidated workflow based solution
  • Standards based and HIPPA compliant
  • Structured and value based content delivery
  • Helps support organizations paper-less digital initiatives
Features
  • Document Management – Every industry and organization within is document-intensive, generating large volumes of documentation, data, content and information, most times generated in disconnected silos. Organizations struggle at times to eliminate these disconnected silos of information to consolidate and deliver a holistic service of value to its customers. This is especially significant in healthcare facilities. Pycube for the healthcare industry provides
  • Vendor Neutral Archive (VNA) – Organizations in the Healthcare industry will recognize the different kinds of patient content maintained both within and outside of the healthcare organization, a vendor neutral archive lets you augment the value of images, pictures and documents across your enterprise in an effective and efficient manner
  • Enterprise Image Connectivity – Enterprise Image Connectivity solutions enables capturing, integrating and sharing data including, images, pictures and documents with others in your organization a breeze by eliminating information silos, providing access to all information when and where they are needed
  • Enterprise Image Viewing – Part of the comprehensive Enterprise Content Management solution is to provide the capability to view complete information within the applications you use on a daily basis, requiring integrations between systems, significantly enhancing our capability to deliver content in an efficient manner
  • Business Process Management – Simplify all processes using Business Process work flows and Rules to drive quality outcomes
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New York, NY 10016.
571-229-5860
sales@pycube.com
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